Balance

What "one question" can you ask to connect with those around you?

Are you staying connected this summer?

Recently, Joe and I talked about waiting for the scheduled trip or vacation getaway to get connected eaves families with significant gap in their ability to stay connected during the summer months.

Look for conversations and activities that will keep your family connected on a daily basis. Try this, ask each person in your family the following question each morning, “What are you excited about today?” Heading into the day with something exciting on your mind paves the way for a follow up discussion when everyone comes together later in the day.

Why is there a demand to manage time?

(Repost...From some time ago!)

We all have more to do than we can get done, so we have to prioritize free hours and work on first things first.

No doubt, it's more effective to focus on the most important thing. The problem is: the most important things can change day-to-day, hour-to-hour.

Have you ever noticed this phenomenon happening, yet you still can't do anything about it? I'll set the stage by asking you to think of a day when you started off identifying a "priority project for the day."

1. You're at your desk, and think, "I'm going to get up and get a cup of tea/coffee."

2. You walk toward the cafeteria/room, and see a co-worker.

3. You stop to talk about the project you're both "kinda" working on...it's not a priority this week, but it's something you have in common.

4. You continue on to get your drink, only to find that there are not supplies (pick: cups, sugar, stir-straw, whatever).

5. You decide to just go back to your desk and continue working.

6. Along the way to your desk, your mobile phone rings (ok, if you're a guy this could happen, we usually carry our phone on our hip/in our pocket)...

7. You finally get back to your desk, to check e-mail to find out if anything new has come in since you left.

8. You read a note from someone asking for some information you know you can get out of a document saved on your hard drive/C: drive relatively quickly.

9. You go to find the document, only to realize you really should organize some of the files and folders you've saved recently to your desktop/hard drive.

10. You decide to save the e-mail as a draft, promising yourself you'll get back to your co-worker by the end of the business day...

Over the past decade as an educator, coach and productivity-professional, I've found that distraction is the #1 problem people face in their day-to-day work world. So, when you identify a priority for the day, how do YOU manage your tasks, your meetings, your staff and your self through the day to make sure that THAT'S the thing you get done?

Personally, I've got a few tricks up my sleeve. Here are just a couple:

1) Set a timer. Nothing engages my focus and productivity like setting a small egg-timer for 17 or 37 minutes. Yes, I set it for odd times, it just works for me. Then, as the timer counts down, I bring myself BACK to focus if ever I fall out...I can look at the clock and think: "Only 13 minutes to go...I can stay focused."

2) Find a room. Traveling is perhaps my most productive time of the week. I get to the airport early, or reserve the conference room at a hotel I'm staying in and get things done. No distractions of shelves, files, the phone ringing or new e-mails coming in. Just me, my work, and my mind all focused on one thing.

3) ...ok, one more...I commit to someone else what I want to have done, by when. Then, I ask them to call me on it...literally, I ask them to call me on the phone later that day to ask, "Hey, Jason, how are you doing on what you said you'd be doing?"

Oh yeah, it helps if you've identified your own definition of what "productivity" means to you. To me, the majority of the definition is in the example above...here's the whole thing:

I am personally productive when I do what I said I would do, in the time that I promised.

Make it ok to "move the mission forward"

I'm no longer "surprised" by the surprise of a good idea.

Since my brother and I have had a wallet (from about 10 years old or so!), we both have carried an "extra" piece of paper - wherever we go. Over the past 28 years, here is something I've learned: A useful idea just may show up anywhere. Capturing the idea now, and nurturing that idea later just may be the most balanced work/life expression we can experience.

So, you can believe my delight at dinner the other evening when our meal-time chat turned toward inspiration and motivation in the learning processes of corporate cultures (wow, that's a mouthful!). Two of our clients, at the dinner table, started writing ideas down for an upcoming presentation we are planning in September. Over the course of two hours we discussed timing, content, presentation styles, handouts and follow-up materials. My preference is NOT to leave any of those details to memory; I write them down, I can act on them.

People ask me if it's ever appropriate - according to self-management/time-management theory - to ever just "do nothing." In principle, I don't believe anyone actually wants to do NOthing; yet in theory I understand what they are getting at.

I think the ultimate in work/life balance will be achieved when you're ready for surprise, so it doesn't surprise you. Go out, sometime today, with the intention to do "nothing." Then, make it ok when - in the space between the notes - you start attracting ideas that just might make the world a better place!

(Is it obvious I've been watching TED.com and POPTech.org lately???!!!)

Make it ok to "move the mission forward"

How are you practicing acknowledgment?

Joe and I discuss the "practice" of being thankful...Under 5 minutes, good stuff!

Besides time your next most valuable resource is your ATTENTION

Today's Productivity Principle:
Besides time your next most valuable resource is your ATTENTION.

According to research (see the book Mindset by Carol Dweck), we are constantly bombarded throughout our day by bits of information that compete for our attention. We have to “task switch” dozens - if not hundreds - of times per day. Each time we stop our train of thought or action and turn it to something else, we lose both time and attention.

Use your systems to effectively manage the fragments of ideas, tasks, projects and interruptions you think of throughout the day. Here is a Productivity TouchPoint® for you to print and review...Hope it helps!

Please feel free to print and/or pass on to a colleague!

Download 3 ways to manage time


When is your time to do nothing? What do you do then?

While presenting a seminar in London for a group of senior leaders in Investment Banking, one of the managing directors asked about simply taking time off to do nothing.


It's a good question. In fact, it's so important to study, I'd like to invite you to take out a pen and paper and make a list using this prompt:



If I had an hour, this afternoon, to do nothing...I would:
______________________________________________ ______________________________________________ ______________________________________________ ______________________________________________

Chances are you'd do something; I mean really! Read a book, walk the dog, glance through a magazine, call a friend, send an e-mail, take a nap, watch TV, ... Something.

Ya see, here's what I've found: Most people don't want more time to do NOthing. What they want is the ability (and capability) to switch off from what they HAVE to do, and get to what they WANT to do.

Up until now, they've labeled that as doing "nothing." In fact, it's really about doing "something."

Years ago, I learned from a mentor of mine - my dad - just how important it is to have a list of things that could be done "if I had the time." It was a lesson he started teaching me in high school, interestingly enough while I was going out for the baseball team!

Here's the lesson in a nutshell: There will be times tomorrow where you will have a break "in between." In between calls, meetings, your commute, waiting in line, etc. Have, as an option, one of those things handy that you "wish" you had time for during the normal "day-to-day" balancing act of life and work.

Take it from me, this is how I "find time" to train for triathlon, build friendships, study for my "next" credential, relax (yes, have some 10-60 minute relaxation "things to do" as well on that list!).

Please share in the comment section below!


Making forward progress with your weekly meeting

It was an honor to share the screen with Joe Bruzzese, author of the newly published book, Parents' Guide to the Middle School Years. He has now recorded over 160 3-5 minute shows (of course, with me the show was just over 9 minutes!) at the website: www.ThinkingForwardTV.com.

Pgmsy As a trusted expert (and all around great, great guy) in the area of work life balance, family communication and education, Joe and I discuss top strategies for improving the weekly meeting in the workplace. We found the weekly meeting to be a common space between the world of work and life outside the workplace where I could also share my ideas for families who hold a weekly meeting at home. You get the best of both worlds from us today with one top strategy for moving you forward.

It takes two to tango

I remember my mom saying this as my brother and I grew up together. Always "egging each other on," we were the kinds of brothers who pushed the envelope, walked the line, were always on the edge...You know, the kinds of guys that those sayings were built for.

Years later, and as I continue to show up in the world, I realize just how true THIS saying is: It takes two to tango.

One of the most amazing things about working with clients as an executive coach and professional mentor is getting to share my "as-objective-as-they-can-be" observations. Lately, I've spent several days working with different management teams, studying their professional workflow systems as well as their individual, personal effectiveness methods, systems and systems.

Before you read this, it might be worth it to create a "mind-map" or some other diagram of your immediate team. As you review each person, reflect on his or her styles, preferences, organizational strengths (and weaknesses). Most significantly, spend some time reviewing how you can work most effectively with them building from each person's natural and learned tendencies.


Over the past week, here are some of the things I've seen over and over again:

1) Some people need to touch it. Their organization processes and structures are built up around them as stacks of papers and files, in drawers of supplies and equipment, on shelves and in briefcases or backpacks. One suggestion: Separate these areas into TWO different areas - ACTION reminders and REFERENCE materials. Instead of fighting natural tendencies, the kinesthetic worker MUST be able to put their hands on it...Quickly, and efficiently.

2) Other people we work with need to hear it. The way they work, what they remember, and how they get things done has to do with the reminders they hear or tell to themselves. If you have people on your team who can hear and learn, you'll generally have more meetings with them, have to remind them what you asked face-to-face, and might get some extra interruptions from them coming by your office asking you if you have "just a minute." [We just published an article in a leadership journal on this one; let me know, I'll send you a copy!]

3) To keep this post a little shorter (than it could be!), I'll talk about the kind of folks (like me!) who need to write it to get it. This is the reason I like journaling, blogging, posting Twitter notes, adding to Facebook walls, etc. Personally, when I write it, it just seems to go in another way. Generally, when I learn something, practice with that thing, journal about it, then even write an article or two...I've got it! [By the way, many of you have heard this, but...That's the "gauntlet" any material I present in a seminar must go through before I share it with an audience.]

It DOES take two to tango, now, take a look at how you prefer to work, and map that to how the people around you prefer to get things done. If you really want to maximize this information, I'd recommend looking into some other topics like:

- Howard Gardner, he talked about learning modalities
- Marcus Buckingham, wrote about strengths at work
- Myers-Briggs, an informational personality assessment

I'm thankful...full of thanks, that is

Wlbpiston9 The balancing act...work and life.

Walking the fine lines of "anticipation" and "expectation," I find it more important than ever to slow down from time to time (or, as Elliott Masie reminded me recently: press pause) and reflect on what I've got:



Health
Family
Friends
Hope
My athletic abilities
My home
...and...so...much...more.


Have you ever found it easy to get caught up in what "isn't?" For a moment, right now, I'm completely fascinated by what is. Quick, off to watch some TED Talks!


*thanks for the picture, piston9 - at flickr

Just a little bit more...one side or the other

Sunset.jpg Recently, a colleague of mine asked if we could meet over coffee up in Carpinteria, CA and discuss the elusive concept of "Work-Life Balance."
Driving the 30 or so minutes up there last week, I found myself wondering about how many hours I have spent working on "balance" in my professional, personal and athletic lives. I have focused on making "to-do" lists, attending personal development seminars, meeting with coaches and mentors, reading many books and watching videos of other expert speakers and authors.
Over coffee, we talked about a few things...one of the topics we discussed is the importance of defining exactly "what" W/L B means to each person. My thesis is that seeking balance is elusive and will prove to be difficult (if not impossible) for most people.

Instead of focusing on what we don't already have (in this case "balance") I recommend people focus on what they want to experience more.
Occassionally, people have shared with me the desire to be able to have more time to do "nothing." Now, as much as I understand the "concept," I gotta say:

I don't think you want time to do nothing. I mean, if you had time to do NOthing, you'd do SOMEthing, right? I mean, with an extra 30 minutes of time to do NOthing tomorrow, would you read a book, play with the kids, watch something you recorded on TIVO, write a card or a letter, or...

As soon as you finish reading this, consider taking out a pen and a piece of paper and just writing for a while. At the top of the page, write down, "If I had an extra 30 minutes, I'd like to..."
Then, over the next week or so, see if you can add a few of those into your day-to-day experience. Who knows, you just might end a day or two next feeling a little more "balanced!"
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