February 2016, we will lead an online course at Get Momentum titled: Be More Productive With Technology.
Ha! I can almost read your mind...
In fact, if I could see you right now, you might have a smirk on your face.
For many of the people I start working with they think/feel/believe that technology and productivity are - in fact - two words that DO NOT go together. Then, after working together they realize that when approached appropriately and when addressed accurately, perhaps the BEST thing you can do to regain time, stress less, and be a better leader is:
So, this week I published a podcast on JUST that topic.
In less than 30 minutes, I'll give you some things to think about that will absolutely save you time, make you more efficient, and put you in the driver's seat of being much, much more productive using the tools you already have access to. And, of course, members of Get Momentum get SO MUCH MORE as not only do we spend an entire month on this topic, we also have published TWO Bonus Courses, one each on the iPhone/iPad and Productivity as well as tips to use Microsoft® Outlook® better. (To see just 6 of our bonus courses, check the picture below.)
If you listen to podcasts - via Stitcher or via iTunes - just click here.
You’ve been assigned a new project at work, or perhaps you volunteer for a local not-for-profit organization. Either way, you have some important phone calls to make, or you have a meeting coming up, or - maybe - they’ve asked you to lead a workshop next month. As you sit down to think through the “presentation” you’ll make (on the phone, face to face, or from the stage) you find yourself thinking, “Am I ready for this?"
This month at Get Momentum we’ve published the information and activities you need to be a better, more effective presenter.
Do you talk to clients on the phone?
Do you manage meetings with small groups of people?
Do you ever “take the stage” and present in front of large groups?
If you have something to share, and an audience to share it with, you need to improve your presentation skills.
In fact, research from Harvard Business School shows that leaders who develop certain mindset-based techniques as they prepare for discussions, meetings or presentations are more likely to be viewed as having “expertise, competence, and commitment” and “someone others want to follow."
It may be vital to your personal and professional success to be able to present your ideas proactively.
People make snap decisions about your quality based on how confident you present yourself.
I have a short quiz that will help you focus on improving your presentations.
Whether you’re talking to a someone important on the phone, leading a team meeting, or standing on stage, getting better will have a big impact on your career…and your life.
“Womack,” my baseball coach yelled, “Run through the base every time.” I remember like it was yesterday.
Watch a baseball game long enough to see a player hit the ball and run through first base. Then, think about the connection to learning: You’re done after you finish, not as you finish.
In the learning world, seeing something “through to the end” is a valuable leadership skill. Two examples of “running through first base” are:
1. Researching a quote.
2. Following up after meetings.
Does your presentation include a quote by someone famous?
Years ago, a seminar participant asked me: “Who was that person you quoted?” My heart sank as I admitted I didn’t know. She shook her head and said, “Why didn’t you spend a little extra time researching it?
Now, when I find a new quote to use, I spend a few extra minutes learning something about the person who said it.
Soon after you finish a meeting, two things are about to happen:
1. Everyone forgets the finer details of the discussion; and
2. Everyone prepares for their next meeting.
After a meeting, you have a unique opportunity to make a lasting, positive impression. Wait too long, and you miss the opportunity. Follow up in a meaningful way.
Build a follow up plan for each meeting or presentation. Schedule time to debrief your notes and reach out. The mark of a leader is the ability to “see something through.”
Practice it as a learning leader and watch how people respond.
During today's "Town Hall" (online class) I will teach you how to communicate more effectively in life/at work. We know that working together more effectively means that things get done more efficiently. And, when THAT happens, you’ll end the day feeling more productive and - perhaps more importantly - you’ll have time and focus at the end of the day for those things that are most important to you.
Register by signing up for your membership at www.TimeToGetMomentum.com
Please Note: Every Town Hall is recorded, so you can watch it later, if you can't make the live presentation. In fact, the moment you register as a Get Momentum member, I’ll lead you through a 62 day Coaching Program via email, letters in the mail and phone calls. This program is designed to BOOST your productivity, leadership skills and workplace performance by 5% to 10%. Imagine having 1-2 EXTRA hours of time every day.
Ready? Join Get Momentum today.
In the first three minutes of this video, I tell you why I left the public education system...
In the rest of the video, I share ways you can make your best...even better.
On February 15th, 2012, I shared the stage with four amazing entrepreneurs and business thought-leaders in Santa Barbara, speaking for the MIT Enterprise Forum. The event was titled, "Effective Startup Management: Featuring Paul Orfalea"
For just over 2 hours, the discussion turned this way and that. The entire event was dedicated to not just the startup founders in the audience - and those who will undoubtedly watch the video recording later on - but also to the concept itself: Entrepreneurship as an economic engine.
The entire evening event was hosted and moderated by Jacques Habra, General Manager at Noospheric, LLC. He asked pointed questions, allowed us to get "off-topic" from time to time, and clearly outlined a pathway toward success that incorporated the experience and viewpoints of all of us on stage.
Sitting as both a participant AND observer, I walked away with a few insights.
First: The numbers matter. It was fascinating to me the high, high importance Paul put on "knowing your accounting." His advice was to keep the numbers SO current, that at any time you could write "them on the back of an envelope." When Jacques brought up the statistics on how many business fail in the first 1, 3 and 5 years of business, Paul was quick to point out that there is a lack of financial literacy that he is watching plague startup companies.
Second: The roles of Founder, Owner, Manager and Worker are critical to identify, define and (my viewpoint) redefine. Paul continued to reiterate the significance of understanding the objective importance of clarifying the role and purpose of leading an idea/product/organization. Personally, I left the event with a renewed focus on stepping much more into an "owner's" role of our growing company.
Third: The "great work" doesn't just happen. Paul, Joe, Kathy, Jacques and I all agree: There is a time to focus on one thing, and there is a time to focus on all things; but, while doing one, don't try to do the other. Paul said, and I quote, "I don't believe in an open door policy." What's amazing to me is that in this age of collaboration, interruption-rich work environments and a business culture that accepts (or is it expects?) access to you 24/7, there may just be the OPPOSITE of ADD/ADHD going on… I think there a significant issue we're going to have to solve is the negative effect of THIS disorder: "Distraction Surplus."
If you were going to give some advice to a founder or group of people about to "start up," what would YOU share?
Early (in London) on a Thursday morning, I gave myself the gift of watching this "less-than-5-minute" TED.com talk by Thomas Suarez. The dude is 12 years old, and his message is clear ... "It is possible."
I think back to what I was doing in 6th grade, and realize that being "this" interested in what was going on around me was just not happenin'. Kinda makes me hopeful for the future! Imagine if we had a few more of these guys around!
She's the CEO of Burberry, and she shared some comments with us on Wednesday at the World Business Forum (twitter hashtag #wbf11). Angela Ahrendts took the stage, and for about a half-an-hour, shared her insights into running one of the largest and most well-known luxury brands in the world. (It also helped my interest that of the 3 suits I own, my absolute favorite one is from Burberry!)
The topic of her presentation, as I wrote my notes, was "dreaming, producing, contributing." Taking that stage one long high-heeled step at a time, she sat against (not on) the chair in the middle of the stage with an iPad2 in her hand. "I have some notes," she said, and went on to share some prepared remarks before moving over to the side of the stage for a less formal Q&A session.
By telling us the story of branding efforts and product launches (and, a LOT of travel to see the world!), she reminded us to focus on our future, to imagine it in full dimensions...all dimensions. I couldn't help but think of, while she was talking, the importance of visualization and prioritization to this process of moving from "here" to the proverbial "there." The Burberry Foundation* - as she explained it - really peaked my interest. So much so that I came back to my hotel room, and wrote her a letter to state my interest and availability, should what I do be of any help and assistance to this cause.
There were three main thoughts I captured in my notebook as she spoke:
1) Identify disruption. See it before other people see it to think on it, model for it, and create about it.
2) Value and get the most from crossfunctional collaboration. Really let people from all perspectives see the problem.
3) Communicate...more. Do it visually. Do it often. Do it even if you think you don't need to do it so that EVERyone can see where you're going.
*In 2008, with Burberry Chief Creative Officer Christopher Bailey, Angela established the Burberry Foundation, a charitable organization dedicated to helping young people realize their dreams and potential by the power of their creativity. In 2010 alone she was listed in Forbes' 100 Most Powerful Women in the World, Fortune's Businesspeople of the Year and Financial Times Top 20 Women in World Business.
• Developing a balanced, connected team
•The importance of cultural context to Burberry's creativity
• Implications of the digital imperative
• A continuous balancing of art and commerce
Thank you, everyone, for making today possible. I'm humbled and excited that over 50 took advantage of this day-long opportunity to look at how you work, not only at what you do during a day.
What is productivity?
The experience of super-using your 4 limited resources. Now, it's time to implement...
Looking forward, how will you maximize your (1) time, (2) energy, (3) focus, and (4) systems and tools?
1. Time: As you remember, there are 1,440 minutes in a day. That works out to 96 fifteen-minute blocks. For most people, 15 minutes is about an "eternity" in terms of office-focus time. Here's a challenge: Buy a kitchen timer and bring it to work. Sit down, at your desk, and set the timer for 15 minutes, and try to focus on one thing. When our clients do this, the first thing they notice is that their office, their team, their WORLD is built with an "interrupt-okay" mindset. Really, how long CAN you work, before someone asks you for "just a minute."
So, the fact remains, it's not TIME that we're managing, instead it's what we DO in time. One of my mentors long ago said the ultimate in productivity is what's called "Self Management." For those of us who seem to always have an idea or two floating around, this means that we have to consciously de-cide what to (and what NOT to) give our attention to. So, the natural question is, what do we do to manage what we do with time? Easy, we have to watch how we use our...
2. ...Energy: Are you a morning person, or an afternoon person? Do you get energized by the sheer volume of what there is to do? Or, is "too much" constantly weighing down your ability to get the right things done and still have energy at the end of the day. Sure, there are things you can do to change your energy from down to up, but are they sustainable?
Have you tried:
- getting more sleep at night?
- completing more tasks during the day?
- letting someone know they did a good job?
- expressing gratitude to someone for helping you?
- writing a list of things that could boost your energy...and doing one of them?
There are, as you remember from today's workshop, two kinds of energy: Mental Energy and Physical Energy. Mental Energy affects how deeply you think, how long you can dive in to that thought, and the power of connections you make as you continue thinking, planning, developing and innovating that idea. Physical energy, that's the one that connects to how wide you can keep your eyes open! By now, you're remembering that...
3. ...Focus is really the arbiter of moving our energy up or/and down. Right? How is it that you can see someone's name in your email Inbox and feel stress? How can you see a caller ID on your phone and get a big smile on your face. Why is it that you can think of something in one room, get up to get it from another room, get there and have forgotten why you're there in the first place? It's because of FOCUS. Perhaps one of the MOST LIMITED resources of all. If your focus goes, your energy is sure to follow. Don't believe me on this...
Open a desk drawer, or go to your email Inbox. Commit to ONLY organize, purge and file the items in that drawer (or in your inbox) for a certain period of time. (Try 10 minutes to start.) Now, if you're like most people, you'll focus on this task until you see the "next shiny thing." That is, once you come across a supply in your drawer that you need to return to the supply cabinet, or an email that you know needs a reply yesterday (!!!), you have a very important choice to make: "Should I stay, or should I go...???
Are you working with a BlackBerry? If so, take it out and put it "face up" on your desk. Is the red light blinking? If so, that...
4. ...System/Tool/Piece of gear you rely on every day has a piece of you! That's right, when you're sitting there, you can look over and see that the red light is blinking, saying, "Check me...check me!" How about in your email, do you have a lot of read, unread, color red, flagged red emails in your Inbox? Those emails are yelling, "Look at me...look at me!" Do you have a notebook or random scraps of paper around your desk, home desk, office desk at home, purse, backpack or carry-on suitcase? If so, there's probably a "low-hummm" of activity.
Now, the good news is, for most of you things are fine. No, really, they are! Right? Today's class was not an intervention, not a compliance requirement, not anything you had to do (in the definition of the word.) Sure there have been one who "invited" or even "encouraged" you to attend, but throughout the course you had chance and chance again to see how to make your best...a little better.
Which leads me to some of the resources you saw today. As far as books, I strongly suggest getting a couple and adding them to your "learning library." A great place to start is with this site: www.BooksWeRecommend.com. When you go over there, you'll see a LOT of books that I talked about and more. I'm happy to chat about any of those, should you need to get some more ideas, just let me know!
I shared with you a few clips from Marcus Buckingham's step-by-step workshop and use his lessons to change your life. To watch this workshop on your iPod, simply subscribe to the podcast in iTunes and download each session automatically.
Here's the link: http://www.oprah.com/money/Marcus-Buckinghams-Career-Intervention#ixzz1U19eO1d2
Here's another PodCast (FREE) that might be worth subscribing to (I'm having a GREAT TIME building it for you!)
What did YOU do after the course? I invite you to add your comment below. If 20 of you leave a comment, I will choose ONE person at random to send a "Productivity Pack" to for FREE! That's right: A copy of my book, a DVD and an Audio CD. How do you win? Write a paragraph or two about what you DID after the seminar, and ask a colleague to do the same. When 20 (or more) of you comment, I'll go in and pick one lucky person (at random!) to send a package two next week...
Now, getting your arms wrapped around those tools, the notebooks, sticky-pad notes, BlackBerry® and Microsoft® Outlook® takes quite a bit of time. For starters, remember that there isn't a "right" or "wrong" way to use your tools. There is a "BEST" way, and that's the way that you will use, consistently, to achieve YOUR definition of productivity. That is, what IS a productive day to YOU? Here's my encouragement: Review pages 3 and 7 of your workbook. For the next 5 days, become a scientist of you, your habits, and what you tolerate. Remember, practice doesn't make "perfect," but it sure makes comfortable.
Ok, I'm sure there's more, so leave your comments AND your questions in the box below. I can't wait to hear from you!
PS: Copy and paste these links to continue the process...