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All right, here's one of those "little, teeny-tiny" things that goes a LONG way in my own efficiency. When I'm on my PC, I use an amazing application called ActiveWords. I've programed a series of keystrokes to "mean different things."
Do you have a response to a frequently asked question? If so, program "faq1" to expand into a multi-paragraph (or, in some cases for my own work, multi-page) document.
Do you "always" go to the start menu THEN to programs THEN to... you get the picture. If you need to launch a program, just program ActiveWords to launch it with a 2 or 3 letter keyword!
So, if I get an e-mail from someone asking, "How did you learn to present from the stage?" I simply click REPLY in my e-mail system, go to the BODY of the message, and type in my "keyword." When I type in "learnpresent," it expands into a 20-paragraph answer!