I call those the three "kinds" of work we all have to engage in during the day. One suggestion I make to clients is that they separate those and address them specifically as independent "pieces" of work through the day. It's easy, you can do this with three pieces of paper (or in a spreadsheet online).
One thing this does is show you - in very specific terms - if you're spread out "too thin." Ideally, I have found, there will be a connection through the three kinds of work. That is, what I'm "doing" is a task leading to an outcome I'm "managing." And, if I do attend a meeting, read a book, engage in a conversation or have time to go on a long walk, I'm going to think bigger thoughts about that project. When you start tracking these three together, you can start to eliminate, delete, delegate or put off anything that doesn't address all three of those things...
Increase your effectiveness, "Focus on Fewer." Fewer problems (but bigger ones), fewer projects (but more significant ones), fewer people (but more important ones), fewer meetings... you get it.
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